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Info for In-person Seattle Participants

Thank you for registering for the ConveyUX conference. We hope you find these notes helpful, and we look forward to hosting you at the conference in Seattle!

UPDATED January 27, 2025.

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Venue, Travel and Transportation

All in-person conference activities take place at the Hilton Motif. See our Travel / Seattle page for helpful tips on getting there and local travel.

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Check-in

You do not need to have a printed ticket when you arrive. Just tell us your name to receive your badge and other materials. If you received your confirmation from Eventbrite and have been receiving our emails, you are on the list and all set.

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Conference Website

Access conference information, including detailed session descriptions and speaker bios, at ConveyUX.com — the best and latest source of information through February 15. Prior to, and during, the conference we may adjust the schedule.

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Virtual Experience

The Virtual Experience will take place in RingCentral — a web-based application. You will receive a RingCentral link before the conference, so you can set up your profile and your own conference agenda. RingCentral will mirror the in-person schedule.

You can access the event through your browser on a desktop or mobile device.

In the Virtual Experience schedule, we have annotated a few segments with “onsite” and “virtual” [e.g., Break (onsite) and Speed Networking (virtual)]. This occurs where virtual and onsite (in-person) activities overlap. With your In-Person Seattle Pass, you may participate in any activity you see in the Virtual Experience. Speed Networking (virtual), for example, is a lot of fun.

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Attending Sessions

You are welcome to attend any of the sessions over the three days.

There should be enough seats in every session. But if you care where you sit you may want to get to your sessions early. Seating for most sessions is on a first-come, first-serve basis.

Workshops on Wednesday are included with your pass. 

Coat rack: There will be racks to hang your coat in adjacent to where you check-in for the conference. There is no charge. However, keep any valuables with you as the coat racks are not in a secure area. If you prefer security, check your coat or bag with the concierge in the hotel lobby. 

Dress code: The ubiquitous “business casual”. Our UX participants enjoy a wide range of clothing comfort and style. It definitely isn’t formal and usually is more than a day at the beach. 

Bring a sweater! We do our best to maintain a comfortable temperature in all rooms. But large venues can be finicky and you may want to have an extra layer.

Electrical outlets: As with a lot of conference venues, finding electrical outlets can be tricky. We will do our best with power strips. But, you should consider coming with a full charge. This is especially true for the half-day workshops.

Table tops: Several of the meeting rooms will have tables. Most of the seating is theater-style chairs. The smaller rooms may not have table space. There are tables in the lounge area and the lunch space is open when meals are not being served. 

Luggage: The Motif concierge can check your luggage at no charge. The conference area does not have a storage space and it is best to not leave bags unattended.

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Meeting Rooms

The meeting rooms for this conference are on the 3rd and 4th floors of the Motif. 

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Bookstore

Ada’s bookstore will be open in the Foyer during the following hours:

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Video Recordings and Live Streaming

All registered attendees receive access to video recordings of sessions. A comprehensive package will be provided to you in a password-protected location after the event concludes.
You can also get a look at the unedited videos using the RingCentral Replay feature. Each session video should be available approximately 30 minutes after the end of each session.
You are also welcome to watch the live stream of any session in RingCentral.

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Slides and Other Materials

All registered attendees receive access to presentation slides and other materials. A comprehensive package will be provided to you in a password-protected location after the event concludes. Please note that not all speakers elect to provide their materials for distribution.

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Code of Conduct

The ConveyUX conference has a Code of Conduct that we expect attendees to adhere to. For related issues contact Joe Welinske: 206-304-1687. For immediate assistance with an emergency, dial 7777 at any house phone or go to the reception where you entered the conference facility.

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Food and Beverage

We try our best to keep everyone well fueled during the conference. Our selections are designed to provide many options to accommodate your needs. This includes a wide variety of dietary interests. We can introduce you to the Banquet Captain at the conference if you have any questions or concerns about the offerings. Also, feel free to bring your own food supplements if you have specific needs.

We will post the menu in this space the week before the conference.

You’ll be directed to where to find the food and beverage service when you arrive and throughout the event. 

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WiFi

Thank you to Blink UX for sponsoring the conference WiFi. It is available for everyone throughout the conference area Tuesday–Thursday.

It can be helpful to our communal bandwidth if you are able to avoid or limit downloading very large files and extended streaming.

Networks:

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Social Media

YouTube: Subscribe to our channel and see all the preview videos for the upcoming event. We also post videos from past events.

X: You might want to follow and contribute to our ConveyUX posts. The hashtag is #conveyux. We are retweeting interesting comments from our speakers.

Bluesky: We are growing our presence on Bluesky.

LinkedIn: We have a conference Interest Group. This connects you to any of the ConveyUX attendees who have joined the group.

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Enjoying ConveyUX and Seattle

Whether you are local or from far away, we hope you enjoy your time at the conference. You might also want to check our some of the extra-curricular activities we’ve curated:

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ConveyUX Conference Evaluations

We want your feedback. We read all comments. If you provide your badge number or name on an evaluation we will respond to your comments. The upper right side of your badge has a unique identifying number.

For post-event conference evaluations, please use:

For individual session evaluations, please use:

For specific issues to be addressed, please use:

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Health and Hygiene

According to the Centers for Disease Control and Prevention (CDC), as of December 1, 2024, there are no travel health notices for Washington state. Please see the CDC’s Travel Health Notices page for the latest information.

We continue to take precautions at the conference. There will be signage about handwashing and suggestions about shaking hands. We are distributing hand sanitizers throughout the meeting space.

Masks and vaccines are not required but we encourage you to take the measures that make you most comfortable.

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